General Orders #5 - March 2010
GENERAL ORDERS MUST BE READ AT THE FIRST MEETING FOLLOWING RECEIPT BEFORE BEING
FILED FOR REFERENCE.
1. DEPARTMENT PRESIDENT CHARLOTTE LATTIN’S SPECIAL PROJECT is National Wheelchair Games.
Send your contributions to Department Treasurer Colleen Rylant earmarked “Department President’s Special Project.”
2. DEBIT OR CREDIT CARDS: Auxiliaries may not possess credit cards, ATM (Automated Teller Machine) cards, and/or debit cards. The disbursement of money shall be upon motion made and passed at a meeting with the exception of the transmittal of membership dues, which does not require a motion (Section 810A, pg 69, Section 813A, pg 76 of the Bylaws).
3. THE NAMES AND ADDRESSES of the members of the Auxiliary shall be considered confidential and shall not be made available for commercial or political use (Section 912, Pg 90 of the Bylaws).
4. AUXILIARIES, County Councils, Districts or Departments shall not solicit funds or donations except by prior vote (Section 916, pg 91 of the Bylaws).
5. FIRST QUARTER AUDITS cover the months of January, February and March and shall be conducted during the month of April (Section 814A, pg. 83 of the Bylaws). A copy of this audit must be mailed to Department Treasurer, Colleen Rylant no later than April 30, 2010.
6. DEPARTMENT CONVENTION AWARDS will be based upon information provided on your Community Service Report Form, Achievement Report, Auxiliary President of the Year Report, and District President Report. Each of these forms must be in the Department Secretary’s hands no later than May 1, 2010.
7. MAKE THREE (3) COPIES OF THE ACHIEVEMENT REPORT one copy to Chairman Sharon Ervin for judging, one copy to the Department Secretary, Valorie Fowler so she can make copies to pass on to the Program Chairmen for their judging and one copy for your files.
8. NOMINATIONS AND ELECTION OF AUXILIARY OFFICERS shall take place at a regular business meeting in April. Each year at the regular annual election, one Trustee shall be elected for a three-year period (sec 804A, pg 58). No member shall hold two (2) elective offices on the same level at the same time, but she may hold one elective and one or more appointive offices on that level. The one exception to this rule is the Trustee may hold another elective or appointive office other than President, Secretary or Treasurer (Sec 801, pg 57).
9. INSTALLATION OF AUXILIARY OFFICERS shall be held in accordance with Section 806A, page 62 of the Bylaws.
10. INFORMATION REGARDING INSTALLATION WARRANTS will be in the packets handed out at the Council Meeting or mailed to the President, provided audits are current and the office of Treasurer is bonded. The President-elect shall select the Installing Officer, date and time of the installation. The Auxiliary Secretary has the responsibility of filling out the request for the warrant to install the officers and the warrant will be sent back to her as soon as the Department Secretary, Valorie Fowler, receives the Request of Installation. Please PRINT OR TYPE all necessary information, double-checking all names, addresses and telephone numbers for accuracy.
11. THE INSTALLING OFFICER shall ask the retiring President if the office of the Auxiliary Treasurer is bonded. Immediately after installation, the Installing Officer shall submit the reports, properly signed to the National Secretary and the Department Secretary (Sec 806A, Par 5, pg 63).
12. INFORMATION REGARDING DELEGATES AND ALTERNATES to the District, Department and National Conventions is contained in the packets mailed to the Presidents.
13. DEPARTMENT CONVENTION will be in Sheridan, Colorado June 16-20, 2010. Any resolutions to be submitted to the Department convention must be properly acted upon according to Section 606A, Convention Committees, and pages 45-46 of the Bylaws.
14. RITUALISTIC PRACTICE shall be adhered to as per the Booklet of Instruction (Yellow Pages 35-36 of Bylaws). Especially Item, #8 - No alcoholic beverages will be permitted during Auxiliary Meetings. In addition, Item #9 - There shall be no smoking in the Auxiliary room while the meeting is in progress.
BY ORDER OF:
/s/ Charlotte Lattin
Charlotte Lattin, Department President
ATTEST:
/s/ Valorie Fowler
Valorie Fowler, Department Secretary
